The Rice Association is committed to protecting your privacy and has never, and will never, sell your data to third parties. How we use your personal information and take care of it is explained here.
When you are using the The Rice Association website, Policy Consultants Limited is the data controller.
The Legal bases we rely on
The law on data protection sets out a number of different reasons for which an organisation may collect and process your personal data, including:
In certain circumstances, we need your personal data to comply with our contractual obligations; such as when delivering reports to Rice Association members.
In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of operating a trade association and which does not materially impact your rights, freedom or interests. For example, we may use the website to collect technical data and request that the submitter include their name and business contact details.
What personal information do we collect and why?
When you visit The Rice Association’s premises at 21 Arlington Street, London SW1A 1RN, your image may be recorded on CCTV. This is to enable us to provide security for staff and visitors.
When you attend a Rice Association meeting, in person, by telephone or over video, a record of your attendance and any comments or opinions you may express at the meeting will be retained in the form of meeting minutes. This is to allow you, other attendees, Rice Association staff and other interested parties to have a permanent record of the meeting’s proceedings and outcomes.
When you ask to be included on the distribution list of a Rice Association publication, the personal information we collect will be your name and email address to enable us to send you the publication. If you request a printed copy we will also collect your postal address.
When you use The Rice Association website it will use ‘cookies’ to help us make our website, and your user experience, better. Cookies mean that a website will remember you. They are small text files that sites transfer to your computer /tablet/smartphone and make interacting with a website faster and easier.
How we protect your personal data
We ensure that there are appropriate technical controls in place to protect your personal data. Our information system is protected by a security device (‘firewall’) designed to prevent unauthorised access to our network. This is regularly monitored for possible vulnerabilities and attacks. All of your personal data which is in electronic format is stored in the UK and backups are stored on computer servers in the UK and European Economic Area (EEA). Access to your personal information is password protected.
The Rice Association will never sell or release your personal information to any third party organisation or individual for mailing or marketing purposes.
How long will we keep your data?
Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected and to comply with our legal obligations.
Who do we share your personal data with?
We sometimes share your personal data with trusted third parties in order to fulfil the purpose for which that data was supplied. For example, delivery couriers.
We provide only the information they need to perform their specific services and they may only use your data for the exact purposes we specify in our contract with them. We work closely with them to ensure that your privacy is respected and protected; and if we stop using their services any of your data held by them is deleted or returned to us.What are your rights over your personal data?By law you have certain rights over your personal data that we hold. (See the ICO website for detailed guidance on your rights - ico.org.uk).
You have the right to request:
- The correction of your personal data when incorrect, out of date or incomplete.
- A copy of the personal data we hold about you, free of charge in most cases.
- That we stop (based upon your specific situation) processing or storing your data.
To enquire about exercising any of these rights please contact us at firstname.lastname@example.org. We may need to verify your identity before implementing your request.
We hope this Privacy Notice has been helpful in setting out the way we handle your personal data and your rights to control it.
If you have any questions that haven’t been covered, please email us at email@example.com.
This notice was last updated on 25.05.2018